Financial settings
Review and manage financial settings.
By Rubin and 1 other2 authors13 articles
Processing approved orders to paidTrack approved orders through the payment process, generate payment certificates, and revert a certificate if it has been marked as checked by mistake.
Update supplier invoicing instructionsUpdate the supplier invoicing instructions on payment certificates to ensure suppliers have the correct guidance when submitting invoices.
Save a payment certificate as a documentSave a payment certificate as a PDF for your records, without printing a physical copy.
Budgets and Financial year settings
Manage budgets and configure financial year settings
Create a new budget lineCreate dedicated budget lines to allocate and manage funding for specific types of works, with defined access and approval controls.
Budget override controls for capital jobsManage which user groups can override budget controls and review how budgets are calculated across periods.
Add a 53rd week to a financial yearConfigure an additional 53rd week to align financial reporting periods correctly.
Set up a company code and business entityCreate business entities and company codes in Access Maintain and assign them to units for accurate financial reporting.
Change the recipients of payment filesUpdate who receives payment files to ensure they are sent to the correct inbox during team changes or handovers.
Manage Payment Processing FrequencyConfigure how often payment certificates are generated to ensure alignment with your organisation's financial periods.
Manage budget control settingsConfigure how budgets are allocated, carried forward, or recouped across periods and financial years.
Change financial period datesUnderstand what financial period changes you can make directly in the system, what requires support, and what needs the development team.
Upload planned maintenance and repair budgetsImport site-level budgets for repairs and planned maintenance by completing the template and uploading it in the Finance area.