Financial settings
Review and manage financial settings
Processing approved orders to PaidYou can track approved orders through the payment process, generate Payment Certificates, and resolve issues if an approved order does not appear.
Edit supplier invoicing instructions on payment certificatesUpdate the Supplier Invoicing Instructions displayed on Payment Certificates to ensure suppliers have the correct guidance when submitting invoices.
Save a payment certificate as a documentSave a payment certificate as a PDF instead of printing, whether you’re a contractor or a head office user accessing contractor certificates.
Budgets and Financial year settings
Manage budgets and configure financial year settings
Create a new budget lineAdmins can create a new budget line to manage funding for specific types of works, such as improvement projects or higher-cost repairs.
Budget override controls for capital jobsYou can manage the budget override for user groups.
Add a 53rd week to a financial yearConfigure the financial year with an extra week to align the reporting
Setting up a company code and business entityYou can create and assign company codes and business entities to units for accurate financial management.
Change the recipients of payment filesYou can update who receives payment files to ensure they are sent to the correct inbox during team changes or handovers.
Manage Payment Processing FrequencyAs an admin you can manage the payment frequency for the estate.
Manage budget control settingsAs an admin, you can manage the budget control settings to best follow your organisation’s financial processes
Change financial period datesThis guide outlines what changes you can make yourself, what changes we need to make for you, and important new steps regarding the confirmation of your next financial year.
Uploading planned maintenance and repair budgetsYou can import site budgets for repairs and planned maintenance by completing the template and uploading it in the Finance area.
General Ledger Codes
Create and manage general ledger codes
Manage general ledger codesYou can set up and assign general ledger (GL) codes to link completed jobs and quoted works to your finance system.
View General Ledger codes against orders for a specific periodUse this process to download a list of group orders for a selected financial year and view the General Ledger codes assigned to each order. This is useful for financial…