Financial settings
Review and manage financial settings.
By Rubin and 1 other2 authors13 articles
- Processing approved orders to paidTrack approved orders through the payment process, generate payment certificates, and revert a certificate if it has been marked as checked by mistake.
- Update supplier invoicing instructionsUpdate the supplier invoicing instructions on payment certificates to ensure suppliers have the correct guidance when submitting invoices.
- Save a payment certificate as a documentSave a payment certificate as a PDF for your records, without printing a physical copy.
Budgets and Financial year settings
Manage budgets and configure financial year settings
- Create a new budget lineCreate dedicated budget lines to allocate and manage funding for specific types of works, with defined access and approval controls.
- Budget override controls for capital jobsManage which user groups can override budget controls and review how budgets are calculated across periods.
- Add a 53rd week to a financial yearConfigure an additional 53rd week to align financial reporting periods correctly.
- Set up a company code and business entityCreate business entities and company codes in Access Maintain and assign them to units for accurate financial reporting.
- Change the recipients of payment filesUpdate who receives payment files to ensure they are sent to the correct inbox during team changes or handovers.
- Manage Payment Processing FrequencyConfigure how often payment certificates are generated to ensure alignment with your organisation's financial periods.
- Manage budget control settingsConfigure how budgets are allocated, carried forward, or recouped across periods and financial years.
- Change financial period datesUnderstand what financial period changes you can make directly in the system, what requires support, and what needs the development team.
- Upload planned maintenance and repair budgetsImport site-level budgets for repairs and planned maintenance by completing the template and uploading it in the Finance area.