You can confirm the next financial year directly in the system. Once confirmed, the system displays the approver's name and confirmation date, removing the need for manual confirmation. Contact support if you need help with setup or changes that cannot be made through the system.
Confirm the next financial year
You can confirm the next financial year at any time during the confirmation window.
From the Finance area, click Payment Processing Settings.
In the modal, select Financial year from the left menu.
Click Approve.
Once confirmed, the red X icon changes to a white checkmark on a green background, and the system displays the approver's name and confirmation date.
What happens if the financial year is not confirmed
If the next financial year is not confirmed, the following functions will be restricted:
Creating a refurbishment project or placing orders on existing ones
Performing batch ordering in the Admin area
Accessing financial year reports and graphs
Reminders and notifications
Starting around seven weeks before the confirmation deadline, the system sends weekly reminder notifications. Additional warnings appear when:
Purchasing a quote request or order
Releasing a callout or quote request
Navigating the Admin or Finance area
Authorising orders when the current financial year is not confirmed
When to contact support
If your changes cannot be made directly through the system, raise a support case with full details. Include a template or spreadsheet if changes to financial period dates are required.
The support team can assist with:
Changing future period end dates without changing the day of the week
Making changes up to one week in advance
Changes that require the development team
Some updates are more complex and require development involvement. These take longer to complete, so raise them as early as possible. Examples include:
Changing when the current financial year starts
Switching between periodic and monthly periods
Changing the start day of the financial year
Adjusting future period dates to a different day of the week