The P&L accruals graph displays costs added to repair and planned maintenance orders within a specific week or financial period. This includes both committed costs and confirmed accruals. It provides a clear picture of when costs are being recognised and how they influence financial performance across a rolling year.
The P&L charge column shows the value added to an order in each week or period, giving visibility of where charges are applied. The graph updates automatically as each new period passes.
Accessing the P&L accruals report
The report can be viewed on a weekly or periodic basis, depending on your reporting requirements. It covers all repair and planned maintenance orders with costs shown as Committed or Accrued.
To view the report, please follow the steps below:
From the Group area.
Click the Group icon again to view the available options.
Select Financial reports.
Choose P&L accruals.
📌 Note: The rolling year view displays data from the start of the rolling year up to the current period and updates automatically to keep information accurate.
When accruals are generated
Accruals are created automatically based on the order type and the progress made:
Callouts
An accrual is raised when a visit is logged in Access Maintain.
The accrual is based on the contractor’s labour cost recorded on site.
If there are multiple visits, each visit generates a separate accrual in the week it occurs.
If parts are required, an accrual is created in the week the auditor approves the parts.
Quoted orders and PMVs
The full order value or contract sum is accrued when the first visit is logged.
Before the first visit, the value appears as a commitment.
Any parts priced by the contractor are accrued when they are approved.
Supply only orders
An accrual is generated when the unit manager confirms that the full delivery has been received in Access Maintain.
Understanding the P&L accruals graph
The graph displays a rolling year of committed and accrued costs.
Hovering over a week or period updates the totals displayed along the bottom of the graph.
This helps identify trends and understand how costs change over time.
Drilling into report details
Drilling into a week or period lists all units with totals for committed and accrued costs.
Selecting the All orders button changes the view to show all orders included in that period.
The data can be exported to a .csv file for additional analysis or external reporting.