Budget control settings determine how budgets are managed across periods and financial years in Access Maintain. Updating these settings ensures they match your organisation's financial processes.
📌 Note: Changes to budget control settings only take effect in future periods. The current financial period will not be affected.
To update the budget control settings, follow the steps below:
From the Finance area, click Budget Control Settings.
Select the required option.
Click Save.
The following options are available:
Rolling Budget - Any surplus or deficit from the current period automatically carries forward into the next period's budget. This smooths out variations and gives units the flexibility to use unspent funds later.
Periodic Budgets - Budgets are allocated for each period separately. Units only have access to the budget assigned for that specific period, regardless of past under- or overspending. This ensures strict control over spending within each period.
Periodic Recoup - At the end of each period, the system reclaims any unallocated surplus. Where applicable, it can also carry forward the budget to cover outstanding commitments made during the period.
Surplus Budget Carried Forward to Next Financial Year - Any unspent budget at the end of the financial year is added to the following year's budget allocation, ensuring funds are not lost.