To configure how budgets are managed in Access Maintain, you can update the Budget Control Settings to match your organisation’s financial processes. These settings determine how budgets are allocated, carried forward, or recouped across periods and financial years.
Follow these steps to access and update the settings:
Go to the Finance area in Access Maintain.
Click on Budget Control Settings.
Select one of the options.
Click Save.
Here’s a summary of the main options you can configure:
Rolling Budget: Any surplus or deficit from the current period will automatically carry forward into the next period’s budget. This helps to smooth out variations and gives units the flexibility to use unspent funds later.
Periodic Budgets: Budgets are allocated for each period separately. Units only have access to the budget assigned for the specific period, regardless of past under- or overspending. This ensures strict control over spending within each period.
Periodic Recoup: At the end of each period, the system will recoup any unallocated surplus. However, where applicable, it can also carry forward the budget to cover outstanding commitments that were made during the period.
Surplus Budget Carried Forward to Next Financial Year: Any unspent budget at the end of the financial year will be added to the next year’s budget allocation, ensuring funds are not lost.
Depending on your organisation’s requirements, you can enable or disable each of these settings.
📌 Note: Changes made to the Budget Control Settings will only take effect in future periods. The current financial period will not be impacted by updates you make here.