A supply only order may be split into multiple orders when the items included use different GL codes or budget lines. The system treats each unique combination as a separate order, which can create unnecessary splits and additional administrative work.
To prevent this, GL codes and budget lines should be consistent across all items. We recommend using only two GL codes and either removing budget lines or aligning them with the GL codes.
Update GL codes and budget lines for a supplier's items
Update the supplier's item template to align the GL codes and budget lines across all items.
From the Admin area, click Add and edit Suppliers.
Select the supplier, then click the Items or parts tab.
Download the Complete product replacement template.
Update the GL code and budget columns at the end of the template to make them consistent.
Upload the updated template back into the system.
Click Save.
Once uploaded, all items will share the same GL code and budget line, keeping them in a single order and reducing unnecessary splits.