A supply only order may be split into multiple orders when the items included use different GL codes or budget lines. The system treats each unique combination as a separate order, which can create unnecessary splits.
To avoid this, the GL codes and budget lines should be made consistent. We recommend using only two GL codes and either removing budget lines or aligning the budget lines with the GL codes.
To update the GL codes and budget lines for a supplier’s items:
From the Admin area, click Add and edit Suppliers.
Select the supplier, then click Items or parts tab.
Download the Complete product replacement template.
Update the GL code and budget columns at the end of the template to make them consistent.
Upload the updated template back into the system.
Click Save.
Aligning the GL codes and budget lines ensures that all items can remain in a single order, making processing easier and reducing administrative work.