Finance teams and administrators can export a list of paid group orders for a selected financial year to review the General Ledger (GL) codes assigned to each order. This is useful for financial reporting, reconciliation, or reviewing spend against specific GL codes. The exported file can be filtered in Excel for further analysis.
To view GL codes against orders for a specific period:
From the Group area.
In the Paid FYTD section, click Total. A pop-up window will appear.
Use the Select Year dropdown to choose the financial period you need.
Click All Orders to download the report.
Open the file in Excel.
Column Q, labelled Account Code, contains the GL codes.
Filter this column to find specific codes.
🤓 Tip: GL codes can be assigned or edited in the Finance area of Access Maintain.